Privacy Policy

Ai Recruitment’s Privacy Policy

Last Updated: 17th September 2025

Welcome to Ai Recruitment. This Privacy Policy describes how we, a recruitment business based in Dubai, UAE, collect, use and process the personal data of candidates, clients, and website visitors (referred to as "you" or "data subjects") in compliance with the UAE's Personal Data Protection Law (PDPL) and the European Union's General Data Protection Regulation (GDPR), as well as other applicable data protection laws in the GCC and the UK.

We are committed to protecting your privacy and being transparent about our data handling practices.

1. Who We Are and Our Contact Details

Data Controller: Ai Recruitment L.L.C-FZ of Meydan Grandstand, 6th floor, Meydan Road, Nad Al Sheba, Dubai, UAE. Our email is info@ai-recruitment.ae and phone is +97145401341. If you have any questions about this Privacy Policy or our data processing activities, please contact us at the details above.

2. The Information We Collect

We collect personal data to provide our recruitment services. The types of data that we may collect and process include, but are not limited to:

• Identity and Contact Data: Name, address, email address, phone number, nationality, and date of birth.

• Professional and Employment Data: Your CV/resume, job title, company name, education, work history, professional qualifications, and references.

• Technical Data: IP address, browser type, operating system, and data about your visit to our website (e.g., pages visited, time spent).

• Sensitive Personal Data (Special Category Data): In some cases, and with your explicit consent, we may collect sensitive data such as health data, racial or ethnic origin, or criminal records, where legally required and necessary for a job role (e.g., for background checks).

3. How and Why We Use Your Personal Data

We will only process your personal data where we have a lawful basis to do so. The legal basis we rely on depends on the purpose of the processing.

• To Provide Recruitment Services: We collect your data to match your skills and experience with job opportunities, submit your details to clients, and facilitate the recruitment process.

o Legal Basis (for candidates in the UAE): Your explicit consent.

o Legal Basis (for candidates in the EU/UK): Your consent and/or our legitimate interests in providing recruitment services to you and our clients.

• To Manage Our Relationship with You: This includes communicating with you about your application, sending you job alerts, and managing your account.

o Legal Basis (all data subjects): Performance of a contract (where applicable), consent, or our legitimate interests in managing our business relationship with you.

• For Business Operations and Analytics: We use data to improve our services, track website usage, and for internal reporting and compliance.

o Legal Basis (all data subjects): Our legitimate interests in operating and improving our business.

4. Your Rights as a Data Subject

You have specific rights regarding your personal data. Please note that the availability of these rights may vary depending on your location.

• Right to Access: You have the right to request a copy of the personal data we hold about you.

• Right to Rectification: You can ask us to correct or complete any inaccurate or incomplete data we hold about you.

• Right to Erasure ("Right to be Forgotten"): You can ask us to delete your personal data under certain conditions.

• Right to Restrict Processing: You can request that we restrict the processing of your data under certain circumstances.

• Right to Data Portability (primarily for EU/UK residents): You have the right to receive your data in a structured, machine-readable format and to transfer it to another data controller.

• Right to Object: You can object to the processing of your data in certain situations, particularly where we rely on legitimate interests.

• Right to Withdraw Consent: Where we have relied on your consent to process your data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at info@ai-recruitment.ae.

5. How We Share Your Personal Data

We may share your personal data with the following third parties:

• Our Clients: To present you as a candidate for a job opportunity, we share your data with prospective employers.

• Service Providers: We use third-party service providers (e.g., IT and software providers) who process data on our behalf.

• Legal and Regulatory Authorities: We may disclose your data where required by law or a court order.

6. International Data Transfers

As a business based in the UAE, we transfer and store data in the UAE. This means that data from EU/UK residents is transferred outside their jurisdiction.

• For EU/UK Residents: When we transfer your data to the UAE, we rely on Standard Contractual Clauses (SCCs) and other appropriate safeguards to ensure your data receives a high level of protection, in line with GDPR requirements.

• For GCC Residents: We ensure that any transfers of your personal data are in compliance with the data protection laws of your country of residence.

7. Data Security and Retention

We have implemented robust technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.

We will only retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including for satisfying any legal, accounting, or reporting requirements.

8. Data Breach Notification

We have procedures in place to handle any personal data breach.

• For UAE Residents: We will immediately notify the UAE Data Office of any breach that prejudices your privacy, confidentiality, and security.

• For UK/EU Residents: We will notify the relevant supervisory authority (e.g., the ICO in the UK) of any breach without undue delay and, where feasible, within 72 hours of becoming aware of it. We will also notify you if the breach is likely to result in a high risk to your rights and freedoms.

9. Cookies

Our website uses cookies to improve your user experience. We use cookies to [e.g., remember your preferences, analyze website traffic, etc.]. You can control your cookie settings through your browser.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this policy will indicate when changes were made. We encourage you to review this policy periodically.